Getting into GTD

Pretty much all the podcasts I have been listening to over recent years have been singing the praises of the ‘Get Things Done’ or the GTD approach to productivity. From Merlin Mann (www.43folders.com) and regular guest of MacBreak Weekly (www.twit.tv) to Adam Christianson over at www.maccast.com – they all agree it’s a great methodology. 

 

I have been hanging out over at  43folders and visiting , David Allen’s sitewww.davidco.com . I have also watched the excellent presentations by Merlin Mann on the topic (see below) . All this stuff has inspired me to dive in and get more productive. 

 

GTD meets my Outlook 2003 app 

 

I must confess I have not read Allen’s actual GTD book yet (I am a self-confessed slow reader – and sadly it’s not on Audible.co.uk yet). However, I figured I would do a bit of ‘lifehacking’ and pull out the stuff that could have an immediate impact on my productivity. I spend most of my day in Outlook – so thought addressing my behavior here might help.

 

I recently got myself the excellent White Paper ‘GTD and Outlook’ on David Allen’s site. I must say – it is excellent. A bargain at $10. Being the slightly obsessive type, I printed it into A5 and got in bound. It sits on my desk as a constant companion. 

 

Today, I began creating the various @categories in Outlook and started adding my tasks.  I almost instantly saw the logic – and am very excited about it all. 

 

I have also read up on the inbox zero element of GTD and this afternoon began dealing with my mail. I am down to 49. 

 

The challenges

 

It is early days and I really must read the book. But some immediate challenges have emerged: 

     1. I hope I can stick to it. I think I can. 

  1. I am not sure when I should review my tasks (daily/weekly?) At this stage – I figure it really  ought to be daily.

  2. How do I address the ‘portability’ aspects of GTD?  I have an office laptop which is fully kitted out for remote working. But won’t that be invading my private space? I may be able to sync. it with my Nokia E90 smartphone – that might do the trick. 

  3. 4.How do I communicate my new found approach to my immediate team at work. I have developed innovative ways to manage the high volume of emails – but I am sure it would help if they better appreciated the approach.
    In summary – I am excited and extremely motivated by GTD. I really am determined to make a success of it. 

    I must also thank my previous colleague and friend who also provided me with inspiration to Get Things Done. You know who you are. Thought I would end with a presentation by Merlin Mann on Inbox Zero, happy viewing: